KEYS COVE II COMMUNITY DEVELOPMENT
DISTRICT

MIAMI-DADE COUNTY Regular Board Meeting & Public Hearing
JUNE 12, 2024
12:00 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193
www.keyscove2cdd.org 786.303.3661 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT
Palm Breeze Clubhouse 1427 SE 24th Place Homestead, Florida 33035
REGULAR BOARD MEETING & PUBLIC HEARING
June 12, 2024
12:00 p.m.

Call to Order
Proof of Publication	Page 1
Consider Board Member Resignation	Page 2
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
March 13, 2024 Regular Board Meeting	Page 3
Public Hearing
Proof of Publication	Page 6
Receive Comments on Fiscal Year 2024/2025 Final Budget
Consider Resolution No. 2024-03 – Adopting a Fiscal Year 2024/2025 Proposed Budget	Page 7
Old Business
Maverick Security – Decal Registration Update
Update Regarding Playground Installation Project
Discussion Regarding Lake Fountain
New Business
Consider Resolution No. 2024-04 – Adopting a Fiscal Year 2024/2025 Meeting Schedule	Page 14
Consider Appointment of Audit Committee & Approval of Evaluation Criteria	Page 16
Discussion Regarding Pavers and Asphalt Repairs	Page 20
Administrative & Operational Matters
Board Member & Staff Closing Comments
Adjourn

AFFIDAVIT OF PUBLICATION

Account #	Order Number	Identification	Order PO	Amount	Cols	Depth	
127480	524553	Print Legal Ad-IPL01614200 - IPL0161420		$713.26	1	81 L	

Attention:

Laura Archer

PUBLISHED DAILY

Special District Services, Inc. 2501A Burns Road
Palm Beach Gardens, FL 33410 larcher@sdsinc.org

MIAMI-DADE-FLORIDA
STATE OF FLORIDA COUNTY OF MIAMI-DADE
Before the undersigned authority personally appeared: Stefani Beard, who on oath says that he/she is CUSTODIAN OF RECORDS of The Miami Herald, a daily newspaper published at Miami in Miami-Dade County, Florida; that the attached copy of the advertisement that was published was published in said newspaper in the issue(s) of:
Publication: Miami Herald 1 insertion(s) published on:
03/01/24

Affiant further says that the said Miami Herald is a newspaper published at Miami, in the said Miami-Dade County, Florida and that the said newspaper has heretofore been continuously published in said Dade County, Florida each day and has been entered a second class mail matter at the post office in Miami, in said Miami-Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he/she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper(s).

Sworn to and subscribed before me this 4th day of March in the year of 2024

Notary Public in and for the state of Texas, residing in Dallas County

Extra charge for lost or duplicate affidavits. Legal document please do not destroy!
Page 1

Page 2

KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
MARCH 13, 2024

CALL TO ORDER

The March 13, 2024, Regular Board Meeting of the Keys Cove II Community Development District (the “District”) was called to order at 12:16 p.m. in the Palm Breeze Clubhouse located at 1427 SE 24th Place, Homestead, Florida 33035.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in the Miami Daily Business Review on September 29, 2023, as part of the District’s Fiscal Year 2023/2024 Regular Meeting Schedule, as legally required.

ESTABLISH A QUORUM

It was determined that the attendance of Chairperson Melony Fogelstrom, Vice Chairperson Janine Ferreiro and Supervisors Cynthia Portillo and Caridad Vargas constituted a quorum.

Staff in attendance: District Manager Armando Silva of Regular District Services, Inc.; and General Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions from the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.
APPROVAL OF MINUTES
February 5, 2024, Regular Board Meeting
The minutes of the February 5, 2024, Special Board Meeting were presented for consideration.
A motion was made by Ms. Ferreiro, seconded by Ms. Vargas and passed unanimously approving the minutes of the February 5, 2024, Special Board Meeting, as presented.

OLD BUSINESS
Maverick Security and Decal Registration Update

Mr. Silva stated that about 30% of the decal information has been input into the SOS System for the properties managed by Property Keepers or Weller Management. Maverick Security was hired by Property Keepers to assist with registering the decal information for Property Keepers properties

Update Regarding Playground Installation Project

Page 1 of 3

Mr. Silva stated that the playground project has been progressing very slowly and staff has contacted the contractor to attempt and speed up the process. The lack of communication and project delays have been expressed to the contractor and he has stated that he will continue to work on the project this Tuesday. An update will be provided at an upcoming meeting.

NEW BUSINESS
Consider Resolution No. 2024-02 – Adopting a Fiscal Year 2024/2025 Proposed Budget

Mr. Silva presented Resolution No. 2024-02, entitled:

RESOLUTION NO. 2024-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM ASSESSMENTS FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

Mr. Silva read the title of the resolution into the record. Mr. Silva advised that the overall proposed assessments would be increasing in the fiscal year 2024/2025 and letters to the residents would be required. Furthermore, Mr. Silva stated as part of Resolution No. 2024-02, the Board must set a date for the public hearing to adopt the fiscal year 2024/2025 final budget and assessment roll. A discussion ensued after which:

A motion was made by Ms. Fogelstrom, seconded by Ms. Ferreiro and unanimously passed to approve and adopt Resolution No. 2024-02, as amended, adding the following line items: “Off-Duty Police Officer -
$25,000” and “Lake Fountain Maintenance - $50,000”; and setting the public hearing to adopt the fiscal year 2024/2025 final budget and assessments for June 12, 2024, at 12:00 p.m. in the Palm Breeze Clubhouse, located at 1427 SW 24th Place, Homestead, Florida 33035; and further authorizes publication/notice of the budget public hearing, as required by law.

Discussion Regarding Required Ethics Training
Mr. George reminded the Board that beginning January 1, 2024, elected and appointed officers of independent special districts are required to complete four (4) hours of ethics training annually. Mr. George presented the Required Ethics Training and Financial Disclosure Memorandum (Memorandum) prepared by Mr. George’s firm which lists online training options. Mr. George provided an explanation for each of the training options listed and further explained that they should have received a clickable version of the Memorandum via an email from the District Manager. Mr. George further explained that the ethics training confirmation is not required when submitting the 2023 Form 1 (which is due on July 1, 2024); however, Board Supervisors are required to complete their 4-hour ethics training before December 31, 2024 to be able to confirm the training requirement confirmation when submitting their 2024 Form 1 (which is due on July 1, 2025).

ADMINISTRATIVE & OPERATIONAL MATTERS
Discussion Regarding General Election Qualifying Period (Seat 1 & 2): Noon, Monday, June 10, 2024 through Noon, Friday, June 14, 2024.

Mr. Silva advised that the 4-year terms of office for Seat #1 (Allen Llodra) and Seat #2 (Melony Fogelstrom) were expiring in November 2024. The qualifying period for election and/or re-election has been set for Noon, June 10, 2024 through Noon, June 14, 2024. Those candidates interested in running for
Page 2 of 3

election can submit their qualifying documents in person to the Miami-Dade County Supervisor of Elections’ Office located at 2700 NW 87th Avenue, Miami, Florida 33172 (no earlier than fourteen days prior to commencement of the qualifying period). More information on election qualifying will be provided to those interested prior to the qualifying dates. The new terms of office would be a 4-year term through Election Day in November 2028.

BOARD MEMBER & STAFF CLOSING COMMENTS

There were no board member or staff closing comments.

ADJOURNMENT

There being no further business to conduct, a motion was made by Ms. Ferreiro, seconded by Ms. Fogelstrom and passed unanimously adjourning the Regular Board Meeting at 1:12 p.m.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

Page 3 of 3

Publication Date 2024-05-30

Subcategory Miscellaneous Notices

Notice of Public Hearing and Regular Board Meeting of the Keys Cove II Community Development District
The Board of Supervisors (the "Board") of the Keys Cove II Community Development District (the "District") will hold a Public Hearing and Regular Board Meeting on June 12, 2024, at 12:00 p.m., or as soon thereafter as can be heard, in the Palm Breeze Clubhouse located at 1427 SE 24th Place, Homestead, Florida 33035.
The purpose of the Public Hearing is to receive public comment on the Fiscal Year 2024/2025 Proposed Final Budget and Assessment Roll for the District. The purpose of the Regular Board Meeting is for the Board to consider any other District business which may lawfully and properly come before the Board. A copy of the Budget and/or the Agenda may be obtained from the District's website or at the offices of the District Manager, 8785 SW 165th Avenue, Suite 200, Miami, Florida 33193, during normal business hours. The meetings are open to the public and will be conducted in accordance with the provisions of Florida law for community development districts. Meetings may be continued as found necessary to a time and place specified on the record.
There may be occasions when one or two Supervisors will participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at these meetings should contact the District Manager at (786) 313-3661 and/or toll free at 1-877-737-4922, at least seven (7) days prior to the date of the meetings. If any person decides to appeal any decision made with respect to any matter considered at this Public Hearing and Regular Board Meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at their own expense and which record includes the testimony and evidence on which the appeal is based.
Meetings may be cancelled from time to time without advertised notice.
Keys Cove II Community Development District www.keyscove2cdd.org
W00000000 May 23,30 2024

RESOLUTION NO. 2024-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT APPROVING AND ADOPTING A FISCAL YEAR 2024/2025 FINAL BUDGET INCLUDING NON-AD VALOREM SPECIAL ASSESSMENTS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Keys Cove II Community Development District (“District”) has prepared a Proposed Budget and Final Special Assessment Roll for Fiscal Year 2024/2025 and has held a duly advertised Public Hearing to receive public comments on the Proposed Budget and Final Special Assessment Roll; and

WHEREAS, following the Public Hearing and the adoption of the Proposed Budget and Final Assessment Roll, the District is now authorized to levy non-ad valorem assessments upon the properties within the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1. The Final Budget and Final Special Assessment Roll for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted, and the assessments set forth therein shall be levied.

Section 2.  The Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and BECOMES EFFECTIVE this 12th day of June, 2024.

ATTEST:	KEYS COVE II
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Keys Cove II Community Development District

Final Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

FINAL BUDGET

DETAILED FINAL BUDGET

DETAILED FINAL DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

FINAL BUDGET
KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025 BUDGET	
ADMINISTRATIVE ASSESSMENTS	110,087	
MAINTENANCE ASSESSMENTS	817,021	
DEBT ASSESSMENTS	314,530	
OTHER REVENUES	0	
INTEREST INCOME	1,200	
		
TOTAL REVENUES	$	1,242,838	
		
EXPENDITURES		
MAINTENANCE EXPENDITURES		
ENGINEERING/INSPECTIONS	3,000	
ANNUAL LANDSCAPE & IRRIGATION MAINTENANCE SERVICES	280,000	
LANDSCAPING UPKEEP	35,000	
IRRIGATION MAINTENANCE & UPKEEP	25,000	
STREET/ROADWAY MAINTENANCE & UPKEEP	15,000	
SECURITY SERVICES/ENTRANCE & PARKING ENFORCEMENT	142,000	
OFF DUTY POLICE OFFICERS	25,000	
GUARD HOUSE UTILITIES & GATE MAINTENANCE	20,000	
FP&L POWER - STREET LIGHTS/IRRIGATION PUMP STATIONS	40,000	
STREET LIGHT MAINTENANCE	18,000	
LAKE FOUNTAIN INSTALLATION/MAINTENANCE	50,000	
JANITORIAL SERVICES	45,000	
HOLIDAY LIGHTING	30,000	
PLAYGROUND MANTENANCE	5,000	
MISCELLANEOUS MAINTENANCE	35,000	
TOTAL MAINTENANCE EXPENDITURES	$	768,000	
		
ADMINISTRATIVE EXPENDITURES		
SUPERVISOR FEES	8,000	
PAYROLL TAXES (EMPLOYER)	612	
MANAGEMENT	37,620	
SECRETARIAL & FIELD OPERATIONS	9,000	
LEGAL	12,000	
ASSESSMENT ROLL	10,000	
AUDIT FEES	3,800	
ARBITRAGE REBATE FEE	650	
INSURANCE	8,500	
LEGAL ADVERTISING	2,000	
MISCELLANEOUS	1,700	
POSTAGE	825	
OFFICE SUPPLIES	700	
DUES & SUBSCRIPTIONS	175	
TRUSTEE FEES	4,700	
CONTINUING DISCLOSURE FEE	500	
WEBSITE MANAGEMENT	2,000	
ADMINISTRATIVE CONTINGENCY	1,900	
		
TOTAL ADMINISTRATIVE EXPENDITURES	$	104,682	
		
TOTAL EXPENDITURES	$	872,682	
		
REVENUES LESS EXPENDITURES	$	370,156	
		
BOND PAYMENTS	(295,658)	
		
BALANCE	$	74,498	
		
COUNTY APPRAISER & TAX COLLECTOR FEE	(24,832)	
DISCOUNTS FOR EARLY PAYMENTS	(49,666)	
		
EXCESS/ (SHORTFALL)	$	-	
		
CARRYOVER FROM PRIOR YEAR	0	
		
NET EXCESS/ (SHORTFALL)	$	-	

DETAILED FINAL BUDGET
KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	FISCAL YEAR 2022/2023 ACTUAL	FISCAL YEAR 2023/2024 BUDGET	FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	
ADMINISTRATIVE ASSESSMENTS	103,432	91,792	110,087	Expenditures Less Interest & Carryover (35%)/.94	
MAINTENANCE ASSESSMENTS	626,872	637,596	817,021	Expenditures Less Carryover (65%)/.94	
DEBT ASSESSMENTS	314,271	314,530	314,530	Bond Payments/.94	
OTHER REVENUES	0	0	0		
INTEREST INCOME	27,735	840	1,200	Interest Projected At $100 Per Month	
					
TOTAL REVENUES	$	1,072,310	$	1,044,758	$	1,242,838		
					
EXPENDITURES					
MAINTENANCE EXPENDITURES					
ENGINEERING/INSPECTIONS	4,133	3,000	3,000	No Change From 2023/2024 Budget	
ANNUAL LANDSCAPE & IRRIGATION MAINTENANCE SERVICES	370,964	210,000	280,000	$70,000 Increase From 2023/2024 Budget	
LANDSCAPING UPKEEP	0	55,000	35,000	$20,000 Decrease From 2023/2024 Budget	
IRRIGATION MAINTENANCE & UPKEEP	37,153	25,000	25,000	No Change From 2023/2024 Budget	
STREET/ROADWAY MAINTENANCE & UPKEEP	19,815	15,000	15,000	No Change From 2023/2024 Budget	
SECURITY SERVICES/ENTRANCE & PARKING ENFORCEMENT	159,712	147,000	142,000	Security & Parking Merged Into One Line Item	
OFF DUTY POLICE SERVICES	0	0	25,000	Off Duty Police Services	
GUARD HOUSE UTILITIES & GATE MAINTENANCE	25,030	20,000	20,000	No Change From 2023/2024 Budget	
FP&L POWER - STREET LIGHTS/IRRIGATION PUMP STATIONS	36,787	30,000	40,000	$10,000 Increase From 2023/2024 Budget	
STREET LIGHT MAINTENANCE	0	18,000	18,000	No Change From 2023/2024 Budget	
LAKE FOUNTAIN INSTALLATION/MAINTENANCE	0	0	50,000	Lake Fountain Installation Maintenance	
JANITORIAL SERVICES	39,516	45,000	45,000	No Change From 2023/2024 Budget	
HOLIDAY LIGHTING	20,340	30,000	30,000	No Change From 2023/2024 Budget	
PLAYGROUND MANTENANCE	0	5,000	5,000	No Change From 2023/2024 Budget	
MISCELLANEOUS MAINTENANCE	112,659	35,000	35,000	No Change From 2023/2024 Budget	
TOTAL MAINTENANCE EXPENDITURES	$	826,109	$	638,000	$	768,000		
					
ADMINISTRATIVE EXPENDITURES					
SUPERVISOR FEES	4,600	8,000	8,000	Supervisor Fees	
PAYROLL TAXES (EMPLOYER)	314	612	612	Supervisor Fees * 7.65%	
MANAGEMENT	34,308	36,528	37,620	CPI Adjustment	
SECRETARIAL & FIELD OPERATIONS	9,000	9,000	9,000	No Change From 2023/2024 Budget	
LEGAL	12,115	9,500	12,000	FY 2023/2024 Expenditure Through Jan 24 Was $4,463	
ASSESSMENT ROLL	10,000	10,000	10,000	As Per Contract	
AUDIT FEES	3,600	3,700	3,800	$100 Increase From 2023/2024 Budget	
ARBITRAGE REBATE FEE	650	650	650	No Change From 2023/2024 Budget	
INSURANCE	8,122	8,500	8,500	FY 2023/2024 Expenditure Was $8,122	
LEGAL ADVERTISING	794	900	2,000	Costs Will Increase Due To Closing Of The Miami Business Review	
MISCELLANEOUS	1,909	1,700	1,700	No Change From 2023/2024 Budget	
POSTAGE	317	425	825	$400 Increase From 2023/2024 Budget	
OFFICE SUPPLIES	349	775	700	$75 Decrease From 2023/2024 Budget	
DUES & SUBSCRIPTIONS	175	175	175	No Change From 2023/2024 Budget	
TRUSTEE FEES	4,246	5,000	4,700	$300 Decrease From 2023/2024 Budget	
CONTINUING DISCLOSURE FEE	500	500	500	No Change From 2023/2024 Budget	
WEBSITE MANAGEMENT	2,000	2,000	2,000	No Change From 2023/2024 Budget	
ADMINISTRATIVE CONTINGENCY	0	1,900	1,900	Administrative Contingency	
					
TOTAL ADMINISTRATIVE EXPENDITURES	$	92,999	$	99,865	$	104,682		
					
TOTAL EXPENDITURES	$	919,108	$	737,865	$	872,682		
					
REVENUES LESS EXPENDITURES	$	153,202	$	306,893	$	370,156		
					
BOND PAYMENTS	(299,163)	(295,658)	(295,658)	2025 Principal & Interest Payments	
					
BALANCE	$	(145,961)	$	11,235	$	74,498		
					
COUNTY APPRAISER & TAX COLLECTOR FEE	(10,166)	(20,878)	(24,832)	Two Percent Of Total Assessment Roll	
DISCOUNTS FOR EARLY PAYMENTS	(39,986)	(41,757)	(49,666)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	(196,113)	$	(51,400)	$	-		
					
CARRYOVER FROM PRIOR YEAR	0	51,400	0	Carryover Balance From Prior Year	
	.				
NET EXCESS/ (SHORTFALL)	$	(196,113)	$	-	$	-		

DETAILED FINAL DEBT SERVICE FUND BUDGET
KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	FISCAL YEAR 2022/2023 ACTUAL	FISCAL YEAR 2023/2024 BUDGET	FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	

Interest Income	
4,040	
25	
400	
Projected Interest For 2024/2025	

Prepaid Bond Collection	
0	
0	
0	
Prepaid Bond Collection	

NAV Tax Collection	
299,163	
295,658	
295,658	
Yearly Maximum Debt Assessment	

Total Revenues	
$	303,203	
$	295,683	
$	296,058		

EXPENDITURES					

Principal Payments	
180,000	
187,000	
194,000	
Principal Payment Due In 2024	

Interest Payments	
108,531	
105,077	
98,192	
Interest Payments Due In 2024	

Bond Redemption	
95,000	
3,606	
3,866	
Estimated Excess Debt Collections	

Total Expenditures	
$	383,531	
$	295,683	
$	296,058		

Excess/ (Shortfall)	
$	(80,328)	
$	-	
$	-		

Series 2022 Bond Refunding Information
Original Par Amount =	$3,264,000	Annual Principal Payments Due =	May 1st	
Interest Rate =	3.63%	Annual Interest Payments Due =	May 1st & November 1st	
Issue Date =	May 2022			
Maturity Date =

Principal Balance As Of 1/1/24 =	May 2036

$2,989,000			

Keys Cove II Community Development District Assessment Comparison

	Fiscal Year	Fiscal Year		Fiscal Year		Fiscal Year	
	2021/2022	2022/2023		2023/2024		2024/2025	
		Assessment*		Assessment*		Assessment*		Projected Assessment*	

Administrative For Townhome Condominiums	
$	98.57	
$	110.13		
$	110.13		$	118.89	
Maintenance For Townhome Condominiums	$	685.06	$	677.59		$	677.59		$	882.32	
Debt For Townhome Condominiums	$	782.66	$	690.52		$	690.52		$	690.52	

Total	
$	1,566.29	$	1,478.24		$	1,478.24		$	1,691.73	

Administrative For Executive Townhomes	
$	98.57	
$	110.13		
$	110.13		$	118.89	
Maintenance For Executive Townhomes	$	685.06	$	677.59		$	677.59		$	882.32	
Debt For Executive Townhomes	$	950.38	$	838.49		$	838.49		$	838.49	
Total	
$	1,734.01	$	1,626.21		$	1,626.21		$	1,839.70	

* Assessments Include the Following_ :	
4% Discount for Early Payments 1% County Tax Collector Fee
1% County Property Appraiser Fee

 Community Information:	

Townhome Condominiums	520	
Executive Townhomes	406	
Total Units	926	

 Townhome Condominiums Information	

Total Units	520	
Prepayments	328	
Billed For Debt	192	

 Executive Townhomes Information		
Total Units	406	
Prepayments	189	
Billed For Debt	217	

IV
Page 13

RESOLUTION NO. 2024-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2024/2025 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, it is necessary for the Keys Cove II Community Development District ("District") to establish a regular meeting schedule for fiscal year 2024/2025; and

WHEREAS, the Board of Supervisors of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2024/2025 which is attached hereto and made a part hereof as Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT, MIAMI-DADE COUNTY, FLORIDA, AS FOLLOWS:

Section 1.	The above recitals are hereby adopted.

Section 2.  The regular meeting schedule, time and location for meetings for fiscal year 2024/2025 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.
PASSED, ADOPTED and EFFECTIVE this 12th day of June, 2024.

ATTEST:	KEYS COVE II
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
REGULAR MEETING SCHEDULE

NOTICE IS HEREBY GIVEN that the Board of Supervisors (the “Board”) of the Keys Cove II Community Development District (the “District”) will hold Regular Meetings in the Palm Breeze Clubhouse located at 1427 SE 24th Place, Homestead, Florida 33035, at 12:00 p.m. on the following dates:

October 9, 2024
November 13, 2024
February 12, 2025
March 12, 2025
April 9, 2025
May 14, 2025
June 11, 2025
September 10, 2025

The purpose of the meetings is for the Board to consider any District business which may lawfully and properly come before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law for community development districts. Copies of the Agenda for any of the meetings may be obtained from the District’s website or by contacting the District Manager at 786-313-3661 and/or toll free at 1-877-737- 4922, prior to the date of the particular meeting.

From time to time one or two Board members may participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Board members may be fully informed of the discussions taking place. Said meeting(s) may be continued as found necessary to a time and place specified on the record.

If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at 786-313-3661 and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.

Meetings may be cancelled from time to time with no advertised notice.

KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT

www.keyscove2cdd.org

PUBLISH: MIAMI HERALD	00/00/2024

KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Years 2023/2024, 2024/2025 and 2025/2026 With Two Year Option (2026/2027 and 2027/2028)
Miami-Dade County, Florida

KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION INSTRUCTIONS TO PROPOSERS

SECTION 1. DUE DATE. Sealed proposals must be received no later than August 22, 2024 at 4:00 p.m., at the offices of District Manager, located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is affirming its familiarity and understanding with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

SECTION 4. REJECTION OF PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) copy of the Proposal Documents and one digital copy, and other requested attachments at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title “Auditing Services – Keys Cove II Community Development District” on the face of it.

SECTION 6. MODIFICATION AND WITHDRAWAL.  Proposals may be
modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. After proposals are opened by the District, no proposal may be withdrawn for a period of ninety (90) days.

SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”).

SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District’s limited waiver of liability contained in section 768.28, Florida Statutes, or any other statute or law.

SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include resumes or each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing levels, including resumes with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.
SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after receipt of the Request for Proposals and Evaluation Criteria or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Request for Proposals, Evaluation Criteria, or other contract documents.

SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

SECTION 15. REJECTION OF ALL PROPOSALS. The District reserves the right to reject any and all bids, with or without cause, and to waive technical errors and informalities, as determined to be in the best interests of the District.

KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION
EVALUATION CRITERIA

Ability of Personnel (10 Points).

(E.g., geographic locations of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; evaluation of existing work load; proposed staffing levels, etc.)

Proposer’s Experience (10 Points).

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work (10 Points).

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services (10 Points).

Present ability to manage this project and the extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required (E.g. the existence of any natural disaster plan for business operations).

Price (10 Points).
Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.

KCII Roadway and Pavement Repairs Comparison

Costs	a 	Atlantic Southern	a 	Headley*	a 

-	-
					
Paver Repair	$	59,576.00	$	96,200.00	
Asphalt Repair	$	33,827.00	$	28,600.00	
Sidewalk repairs	$	6,837.00		0	

Total Cost	
$	
100,240.00	
$	
124,800.00	

*- If pavers are missing or cracked, add
$1.75 Saft

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