KEYS COVE II COMMUNITY DEVELOPMENT
DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING MARCH 13, 2024
12:00 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193
www.keyscove2cdd.org 786.303.3661 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT
Palm Breeze Clubhouse 1427 SE 24th Place Homestead, Florida 33035
REGULAR BOARD MEETING
March 13, 2024
12:00 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
February 5, 2024 Special Board Meeting	Page 2
Old Business
Maverick Security – Decal Registration Update
Update Regarding Playground Installation Project
Discussion Regarding Lake Fountain
New Business
Consider Resolution No. 2024-02 – Adopting a Fiscal Year 2024/2025 Proposed Budget	Page 5
Discussion Regarding Required Ethics Training	Page 12
Administrative & Operational Matters
Discussion Regarding General Election Qualifying Period (Seat #1 & #2): Noon, Monday, June 10, 2024 through Noon, Friday, June 14, 2024
Board Member & Staff Closing Comments
Adjourn

MIAMI-DADE

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared GUILLERMO GARCIA, who on oath says that he or she is the DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, of Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2023/2024 - REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in a newspaper by print in the issues of Miami Daily Business Review f/k/a Miami Review on

09/29/2023

Affant  further  says that  the  newspaper  complies  with  all

legai  requirements	for  publication  in  chapter	50,

2,9  day lof  SE�PTEMBER, A.D. 2023

.o a.nd subscribed before me \h,-s

?

GUILLERMO GARCIA personally known to me

Florida

,,,,;;;_"••••, BARBARA W.OMAS
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KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT SPECIAL BOARD MEETING
FEBRUARY 5, 2024

CALL TO ORDER

The February 5, 2024, Special Board Meeting of the Keys Cove II Community Development District (the “District”) was called to order at 12:05 p.m. in the Palm Breeze Clubhouse located at 1427 SE 24th Place, Homestead, Florida 33035.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Special Board Meeting had been published in the
Miami Herald on January 26, 2024, as legally required.

ESTABLISH A QUORUM

It was determined that the attendance of Chairperson Melony Fogelstrom, Vice Chairperson Janine Ferreiro and Supervisors Cynthia Portillo (via phone) and Caridad Vargas constituted a quorum.

Staff in attendance: District Manager Armando Silva of Special District Services, Inc.; and General Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

Others in attendance: Grant Johnson, Miami, FL.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions from the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
APPROVAL OF MINUTES
October 11, 2023, Regular Board Meeting
The minutes of the October 11, 2023, Regular Board Meeting were presented for consideration.
A motion was made by Ms. Ferreiro, seconded by Ms. Vargas and passed unanimously approving the minutes of the October 11, 2023, Regular Board Meeting, as presented.

OLD BUSINESS
Maverick Security and Decal Registration Update
Decal Registration Update
There is still no decal information that has been input into the SOS System for the properties managed by Property Keepers or Weller Management. Maverick Security was hired by Property Keepers to assist with registering the decal information for Property Keepers properties but no information has been provided to
Page 1 of 3

Maverick Security to date. A discussion ensued after which the Board directed the District Manager to look into engaging with a company that could assist with the collection of resident vehicular information and registration of that information into the SOS System. Once the SOS System is up-to-date, then the District could look into the services of a virtual security guard at the entrance of the District.
Towing/Parking Enforcement
Ms. Fogelstrom stated that there have been occasions when she’s reached out to Maverick regarding illegally parked vehicles and they have not responded. Mr. Silva stated that he would reach out to Maverick to ask for the most effective for of communication regarding illegally parked vehicles.

Update Regarding Playground - Permitting

The permit is was approved a couple of weeks ago and the contractor is planning on commencing the installation of the playground in the beginning of March 2024. More information regarding this topic will be discussed at an upcoming meeting.

Discussion Regarding Lake Fountain and License Agreement

Mr. Silva stated that he was informed by Ignacio Mendez of the Keys Gate Master Association that the Easement Agreement regarding the installation of the lake fountain will not be considered by the Keys Gate Board until sometime mid-year. The Keys Gate Board will be going through a transition and the current Keys Gate Board does not want to consider this topic at the moment. Mr. Silva will revisit the topic mid-year.

NEW BUSINESS
Discussion Regarding Virtual Security Proposals

This topic will be deferred until the SOS System is up-to-date.

Discussion Regarding Landscaping Improvements

Ms. Ferreiro stated that there are certain median caps where the plants are dying and she would like to see new plant material installed that could thrive for longer periods of time. Mr. Silva stated that he would communicated with the landscaper and have new plant material installed.

Discussion Regarding Trimscape Increase in Annual Fees

Mr. Silva presented the Board with an updated landscaping and irrigation maintenance proposal which now includes all of the extraordinary services that the District requests on an annual basis as part of the service agreement (i.e. mulching, fertilization, royal palm trimming, etc.). A discussion ensued after which;

A motion was made by Ms. Fogelstrom, seconded by Ms. Ferreiro and unanimously passed to approve the updated Landscape and Irrigation Maintenance Agreement from Trimscape Landscape Services in the annual amount of $278,020.00; and thus authorizes District Counsel to draft an amendment to the current Landscape and Irrigation Maintenance Agreement.
Consider Resolution No. 2024-01 – Electronic Signature Policy
Page 2 of 3

Mr. Silva presented Resolution No. 2024-01, entitled:

RESOLUTION 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT ESTABLISHING AN ELECTRONIC SIGNATURE POLICY, PROVIDING DISTRICT MANAGER WITH AUTHORITY AND RESPONSIBILITY FOR APPROVAL OF ELECTRONIC SIGNATURES AND IMPLEMENTATION OF CONTROL PROCESSES AND PROCEDURES TO ENSURE COMPLIANCE, INTEGRITY, AND SECURITY, IN ACCORDANCE WITH CHAPTER 688, FLORIDA STATUTES; AND PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE.

Mr. Silva explained that this resolution provides the District Manager the authority and responsibility for approval of electronic signatures and implementation of control process and procedures to ensure compliance, integrity, and security, in accordance with Chapter 688, Florida Statutes. A discussion ensued, after which:

A motion was made Ms. Ferreiro, seconded by Ms. Vargas and unanimously passed to approve and adopt Resolution No. 2024-01, thereby adopting an Electronic Signature Policy.

ADMINISTRATIVE & OPERATIONAL MATTERS

There were no Administrative or Operational Matters to come before the Board.

BOARD MEMBER & STAFF CLOSING COMMENTS

Mr. George reminded the Board that beginning January 1, 2024, elected and appointed officers of independent special districts are required to complete four (4) hours of ethics training annually. Ms. Smoker presented the Required Ethics Training and Financial Disclosure Memorandum (Memorandum) prepared by Mr. George’s firm which lists online training options. He provided an explanation for each of the training options listed and further explained that they should have received a clickable version of the Memorandum via an email from the District Manager. He further explained that the ethics training confirmation is not required when submitting the 2023 Form 1 (which is due on July 1, 2024); however, Board Supervisors are required to complete their 4-hour ethics training before December 31, 2024 to be able to confirm the training requirement confirmation when submitting their 2024 Form 1 (which is due on July 1, 2025).

ADJOURNMENT

There being no further business to conduct, a motion was made by Ms. Vargas, seconded by Ms. Fogelstrom and passed unanimously adjourning the Regular Board Meeting at 1:22 p.m.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson Page 3 of 3

RESOLUTION NO. 2024-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM ASSESSMENTS FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (“Board”) of the Keys Cove II Community Development District (“District”) is required by Chapter 190.008, Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2024/2025 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted.

Section 2.   A Public Hearing is hereby scheduled for June 12, 2024 at 12:00 p.m. in the Palm Breeze Clubhouse, 1427 SE 24th Place, Homestead, Florida 33035, for the purpose of receiving public comments on the Proposed Fiscal Year 2024/2025 Budget.

PASSED, ADOPTED and EFFECTIVE this 13th day of March, 2024.

ATTEST:	KEYS COVE II
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Keys Cove II Community Development District

Proposed Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

PROPOSED BUDGET

II	DETAILED PROPOSED BUDGET

Ill	DETAILED PROPOSED DEBT SERVICE FUND BUDGET

IV	ASSESSMENT COMPARISON

PROPOSED BUDGET
KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025
BUDGET	
ADMINISTRATIVE ASSESSMENTS	68,720	
MAINTENANCE ASSESSMENTS	660,410	
DEBT ASSESSMENTS	314,530	
OTHER REVENUES	0	
INTEREST INCOME	1,200	
		
TOTAL REVENUES	$	1,044,860	
		
EXPENDITURES		
MAINTENANCE EXPENDITURES		
ENGINEERING/INSPECTIONS	3,000	
ANNUAL LANDSCAPE & IRRIGATION MAINTENANCE SERVICES	280,000	
LANDSCAPING UPKEEP	35,000	
IRRIGATION MAINTENANCE & UPKEEP	25,000	
STREET/ROADWAY MAINTENANCE & UPKEEP	15,000	
SECURITY SERVICES/ENTRANCE & PARKING ENFORCEMENT	142,000	
GUARD HOUSE UTILITIES & GATE MAINTENANCE	20,000	
FP&L POWER - STREET LIGHTS/IRRIGATION PUMP STATIONS	40,000	
STREET LIGHT MAINTENANCE	18,000	
JANITORIAL SERVICES	45,000	
HOLIDAY LIGHTING	30,000	
PLAYGROUND MANTENANCE	5,000	
MISCELLANEOUS MAINTENANCE	35,000	
TOTAL MAINTENANCE EXPENDITURES	$	693,000	
		
ADMINISTRATIVE EXPENDITURES		
SUPERVISOR FEES	8,000	
PAYROLL TAXES (EMPLOYER)	612	
MANAGEMENT	37,620	
SECRETARIAL & FIELD OPERATIONS	9,000	
LEGAL	12,000	
ASSESSMENT ROLL	10,000	
AUDIT FEES	3,800	
ARBITRAGE REBATE FEE	650	
INSURANCE	8,500	
LEGAL ADVERTISING	2,000	
MISCELLANEOUS	1,700	
POSTAGE	825	
OFFICE SUPPLIES	700	
DUES & SUBSCRIPTIONS	175	
TRUSTEE FEES	4,700	
CONTINUING DISCLOSURE FEE	500	
WEBSITE MANAGEMENT	2,000	
ADMINISTRATIVE CONTINGENCY	1,900	
		
TOTAL ADMINISTRATIVE EXPENDITURES	$	104,682	
		
TOTAL EXPENDITURES	$	797,682	
		
REVENUES LESS EXPENDITURES	$	247,178	
		
BOND PAYMENTS	(295,658)	
		
BALANCE	$	{48,480)	
		
COUNTY APPRAISER & TAX COLLECTOR FEE	{20,873)	
DISCOUNTS FOR EARLY PAYMENTS	{41,747)	
		
EXCESS/ {SHORTFALL)	$	{111,100)	
		
CARRYOVER FROM PRIOR YEAR	111,100	
		
NET EXCESS/ {SHORTFALL)	$	

DETAILED PROPOSED BUDGET
KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2022/2023
ACTUAL	
FISCAL YEAR 2023/2024
BUDGET	
FISCAL YEAR 2024/2025
BUDGET	

COMMENTS	
ADMINISTRATIVE ASSESSMENTS	103,432	91,792	68,720	Expenditures Less Interest & Carryover (35%)/.94	
MAINTENANCE ASSESSMENTS	626,872	637,596	660,410	Expenditures Less Carryover (65%)/.94	
DEBT ASSESSMENTS	314,271	314,530	314,530	Bond Payments/.94	
OTHER REVENUES	0	0	0		
INTEREST INCOME	27,735	840	1,200	Interest Projected At $100 Per Month	
					
TOTAL REVENUES	$	1,072,310	$	1,044,758	$	1,044,860		
					
EXPENDITURES					
MAINTENANCE EXPENDITURES					
ENGINEERING/INSPECTIONS	4,133	3,000	3,000	No Change From 2023/2024 Budget	
ANNUAL LANDSCAPE & IRRIGATION MAINTENANCE SERVICES	370,964	210,000	280,000	$70,000 Increase From 2023/2024 Budget	
LANDSCAPING UPKEEP	0	55,000	35,000	$20,000 Decrease From 2023/2024 Budget	
IRRIGATION MAINTENANCE & UPKEEP	37,153	25,000	25,000	No Change From 2023/2024 Budget	
STREET/ROADWAY MAINTENANCE & UPKEEP	19,815	15,000	15,000	No Change From 2023/2024 Budget	
SECURITY SERVICES/ENTRANCE & PARKING ENFORCEMENT	159,712	147,000	142,000	Security & Parking Merged Into One Line Item	
GUARD HOUSE UTILITIES & GATE MAINTENANCE	25,030	20,000	20,000	No Change From 2023/2024 Budget	
FP&L POWER - STREET LIGHTS/IRRIGATION PUMP STATIONS	36,787	30,000	40,000	$10,000 Increase From 2023/2024 Budget	
STREET LIGHT MAINTENANCE	0	18,000	18,000	No Change From 2023/2024 Budget	
JANITORIAL SERVICES	39,516	45,000	45,000	No Change From 2023/2024 Budget	
HOLIDAY LIGHTING	20,340	30,000	30,000	No Change From 2023/2024 Budget	
PLAYGROUND MANTENANCE	0	5,000	5,000	No Change From 2023/2024 Budget	
MISCELLANEOUS MAINTENANCE	112,659	35,000	35,000	No Change From 2023/2024 Budget	
TOTAL MAINTENANCE EXPENDITURES	$	826,109	$	638,000	$	693,000		
					
ADMINISTRATIVE EXPENDITURES					
SUPERVISOR FEES	4,600	8,000	8,000	Supervisor Fees	
PAYROLL TAXES (EMPLOYER)	314	612	612	Supervisor Fees* 7.65%	
MANAGEMENT	34,308	36,528	37,620	CPI Adjustment	
SECRETARIAL & FIELD OPERATIONS	9,000	9,000	9,000	No Change From 2023/2024 Budget	
LEGAL	12,115	9,500	12,000	FY 2023/2024 Expenditure Through Jan 24 Was $4,463	
ASSESSMENT ROLL	10,000	10,000	10,000	As Per Contract	
AUDIT FEES	3,600	3,700	3,800	$100 Increase From 2023/2024 Budget	
ARBITRAGE REBATE FEE	650	650	650	No Change From 2023/2024 Budget	
INSURANCE	8,122	8,500	8,500	FY 2023/2024 Expenditure Was $8,122	
LEGAL ADVERTISING	794	900	2,000	Costs Will Increase Due To Closing Of The Miami Business Review	
MISCELLANEOUS	1,909	1,700	1,700	No Change From 2023/2024 Budget	
POSTAGE	317	425	825	$400 Increase From 2023/2024 Budget	
OFFICE SUPPLIES	349	775	700	$75 Decrease From 2023/2024 Budget	
DUES & SUBSCRIPTIONS	175	175	175	No Change From 2023/2024 Budget	
TRUSTEE FEES	4,246	5,000	4,700	$300 Decrease From 2023/2024 Budget	
CONTINUING DISCLOSURE FEE	500	500	500	No Change From 2023/2024 Budget	
WEBSITE MANAGEMENT	2,000	2,000	2,000	No Change From 2023/2024 Budget	
ADMINISTRATIVE CONTINGENCY	0	1,900	1,900	Administrative Contingency	
					
TOTAL ADMINISTRATIVE EXPENDITURES	$	92,999	$	99,865	$	104,682		
					
TOTAL EXPENDITURES	$	919,108	$	737,865	$	797,682		
					
REVENUES LESS EXPENDITURES	$	153,202	$	306,893	$	247,178		
					
BOND PAYMENTS	(299,163)	(295,658)	(295,658)	2025 Principal & Interest Payments	
					
BALANCE	$	(145,961)	$	11,235	$	(48,480)		
					
COUNTY APPRAISER & TAX COLLECTOR FEE	(10,166)	(20,878)	(20,873)	Two Percent Of Total Assessment Roll	
DISCOUNTS FOR EARLY PAYMENTS	(39,986)	(41,757)	(41,747)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	(196,113)	$	(51,400)	$	(111,100)		
					
CARRYOVER FROM PRIOR YEAR	0	51,400	111,100	Carryover Balance From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	(196,113)	$	$		

DETAILED PROPOSED DEBT SERVICE FUND BUDGET
KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2022/2023
ACTUAL	
FISCAL YEAR 2023/2024
BUDGET	
FISCAL YEAR 2024/2025
BUDGET	

COMMENTS	

Interest Income	
4,040	
25	
400	
Projected Interest For 2024/2025	

Prepaid Bond Collection	
0	
0	
0	
Prepaid Bond Collection	

NAV Tax Collection	
299,163	
295,658	
295,658	
Yearly Maximum Debt Assessment	

Total Revenues	
$	303,203	
$	295,683	
$	296,058		

EXPENDITURES					

Principal Payments	
180,000	
187,000	
194,000	
Principal Payment Due In 2024	

Interest Payments	
108,531	
105,077	
98,192	
Interest Payments Due In 2024	

Bond Redemption	
95,000	
3,606	
3,866	
Estimated Excess Debt Collections	

Total Expenditures	
$	383,531	
$	295,683	
$	296,058		

Excess/ (Shortfall)	
$	(80,328)	
$	-	
$		

Series 2022 Bond Refunding Information

Original Par Amount = Interest Rate =
Issue Date= Maturity Date =

$3,264,000 3.63%
May 2022
May 2036

Annual Principal Payments Due = Annual Interest Payments Due =

May 1st
May 1st & November 1st

Principal Balance As Of 1/1/24 = $2,989,000

Keys Cove II Community Development District Assessment Comparison

	Fiscal Year				Fiscal Year				Fiscal Year				Fiscal Year		
	2021/2022				2022/2023				2023/2024				2024/2025		
	Assessment*				Assessment*				Assessment*				Projected Assessment*		

Administrative For Townhome Condominiums		
$	98.57				
$	110.13				
$	110.13				
$	74.22		
Maintenance For Townhome Condominiums		$	685.06				$	677.59				$	677.59				$	713.19		
Debt For Townhome Condominiums		$	782.66				$	690.52				$	690.52				$	690.52		
Total		$	1,566.29				$	1,478.24				$	1,478.24				$	1,477.93		

Administrative For Executive Townhomes		
$	98.57				
$	110.13				
$	110.13				$	74.22		
Maintenance For Executive Townhomes		$	685.06				$	677.59				$	677.59				$	713.19		
Debt For Executive Townhomes		$	950.38				$	838.49				$	838.49				$	838.49		
Total		$	1,734.01				$	1,626.21				$	1,626.21				$	1,625.90		

* Assessments Include the Following :		
4% Discount for Early Payments 1% County Tax Collector Fee
1% County Property Appraiser Fee			

Community Information:			
Townhome Condominiums	520		
Executive Townhomes	406		
Total Units	926		
Townhome Condominiums Information			
Total Units	520		
Prepayments	328		
Billed For Debt	192		
Executive Townhomes Information			
Total Units	406		
Prepayments	189		
Billed For Debt	217		

3/5/2024 11:54 AM	IV

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Ethics Training

Beginning in 2024, District Supervisors are required to complete four (4) hours of ethics training annually. Below are links to two training sessions that will, upon completion, satisfy the training requirement. Beginning with the 2024 Form 1, District Supervisors will be required to confirm that they have completed the training each year.

State Ethics Laws for Constitutional Officers & Elected Municipal Officers
https://www.youtube.com/watch?v=U8JktIMKzyI
Public Meetings and Public Records Law
https://www.myfloridalegal.com/sites/default/files/Full%2520audio%25 202018%5B2%5D.mp3

Both links can be found on SDS’ website, at www.sdsinc.org/links.

The Florida Association of Special Districts (FASD) also offers a training option through Florida State University’s Florida Institute of Government. If your special district is a member of FASD, the cost for this special district-specific ethics training is $49.00 for each district official.

If your special district is NOT a member of FASD, the cost for this special district-specific ethics training is $79.00 for each district official.
Information on the FASD course can be found at https://www.fasd.com/ethics-for- special-districts.

The Oaks Center · 2501A Burns Road · Palm Beach Gardens, FL 33410-5204	o: 561.630.4922 · f: 561.630.4923 · www.sdsinc.org Additional Offices: Miami · Bonita Springs · Tradition · West Villages · Ave Maria
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