KEYS COVE II COMMUNITY DEVELOPMENT
DISTRICT

MIAMI-DADE COUNTY SPECIAL BOARD MEETING FEBRUARY 9, 2022
12:00 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193

www.keyscove2cdd.org 786.303.3661 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT
Palm Breeze Clubhouse 1427 SE 24th Place Homestead, Florida 33035
SPECIAL BOARD MEETING
February 9, 2022
12:00 p.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Consider Resignation of Raquel Castaneda (Seat #1)…	Page 2
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
January 12, 2021 Special Board Meeting…	Page 3
Old Business
Discussion Regarding Maverick Security – Rate Increase…	Page 7
New Business
Discussion Regarding Scope of Services for Porter Services…	Page 9
Administrative & Operational Matters
Board Member & Staff Closing Comments
Adjourn

                  

Page 1

Date:  	

Board of Supervisors
Keys Cove II Community Development District
Clo Special District Services, Inc., 8785 SW 1651h Avenue, Suite 200
Miami, Florida 33193

RE: Resignation

Dear Board of Supervisors,

Please be advised that I am resigning my position as Board Member and Officer on the
Keys Cove II Community Development District Board of Supervisors effective immediately t_l13'az ,2021.
Sincerely,

Raquel Castaneda

KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT SPECIAL BOARD MEETING
JANUARY 12, 2022

CALL TO ORDER

District Manager Armando Silva called the January 12, 2022, Special Board Meeting of the Keys Cove II Community Development District (the “District”) to order at 12:02 p.m. in the Palm Breeze Clubhouse located at 1427 SE 24th Place, Homestead, Florida 33035.

PROOF OF PUBLICATION

Mr. Silva presented proof of publication that notice of the Special Board Meeting had been published in the Miami Daily Business Review on January 13, 2022, as legally required.

ESTABLISH A QUORUM

Mr. Silva determined that the attendance of Chairperson Grant Johnson, Vice Chairperson Janine Ferreiro and Supervisor Melony Fogelstrom constituted a quorum and it was in order to proceed with the meeting

Staff in attendance: District Manager Armando Silva of Special District Services, Inc.; and General Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

Others in attendance was Jose Fabregas of Property Keepers Management, LLC, Ft. Lauderdale, Florida.

CONSIDER RESIGNATION OF RAQUEL CASTANEDA (SEAT #1)

This topic was tabled.

ADDITIONS OR DELETIONS TO THE AGENDA

Mr. Silva requested to have the following item added to the agenda for discussion:

Administrative and Operational Matters – Discussion Regarding Maverick Security Rate Increase

The Board acknowledged Mr. Silva’s request.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
1. December 1, 2021, Special Board Meeting

Mr. Silva presented the minutes of the December 1, 2021, Special Board Meeting and asked if there were any changes. There being no changes, a motion was made by Ms. Fogelstrom, seconded by Mr. Johnson
Page 1 of 4

and unanimously passed to approve the minutes of the December 1, 2021, Special Board Meeting, as presented.

OLD BUSINESS
1. Staff Report as Required

There was no Staff Report as Required.

NEW BUSINESS
1. Discussion Regarding Scope of Services for Porter Services

Mr. Gregory George provided the Board with the following information regarding this topic:

At the Special Meeting last month the idea to bring porter services into the community was discussed. During that meeting, one of the Supervisors mentioned the possibility of having a porter business. At that time, it was stated that the Board discussion was only related to the idea of bringing in porter services and not engaging any business at that time. I told you I would look into the possible conflict of interest and educate the Board members of their ethical obligations.

We are faced with a scenario where the Board may wish to engage a porter service provider. The Board cannot prevent a business from submitting a proposal however, Section 112.313(7)(a), Florida Statutes, provides:

CONFLICTING EMPLOYMENT OR CONTRACTUAL RELATIONSHIP.--No public officer or
employee of an agency shall have or hold any employment or contractual relationship with any business entity or any agency which is subject to the regulation of, or is doing business with, any agency of which he is an officer or employee . . . ; nor shall an officer or employee of an agency have or hold any employment or contractual relationship that will create a continuing or frequently recurring conflict between his private interests and the performance of his public duties or that would impede the full and faithful discharge of his public duties. [Section 112.313(7)(a), Florida Statutes.]

Therefore it would be a violation of the law to engage the contractor who also serves as Supervisor. Further, as this item is the agenda, I want to bring Section 112.3143(3)(a) to your attention, and it reads as follows:

No county, municipal, or other local public officer shall vote in an official capacity upon any measure which would inure to his or her special private gain or loss; which he or she knows would inure to the special private gain or loss of any principal by whom he or she is retained or to the parent organization or subsidiary of a corporation parent by which he or she is retained, other than an agency as defined in
s. 112.312(2); or which he or she knows would insure to the special private gain or loss of a relative or business associate of the public officer.

It would violate the law if a Supervisor voted on a contract that would provide them a special gain. These conflicts are apparent and unavoidable. If the District wants to move forward with porter services, they cannot hire a contractor who currently serves on the Board. In addition, it is my recommendation that the Supervisor resigns from the Board if they wish to submit a proposal.

A discussion ensued after which the board consensus was to table this topic to a future meeting.

Page 2 of 4

ADMINISTRATIVE & OPERATIONAL MATTERS

Consider Resolution No. 2022-01 – Authorizing Electronic Approvals and Check Signers

Mr. Silva presented Resolution No. 2022-01, entitled:

RESOLUTION NO. 2022-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE KEYS COVE II COMMUNITY DEVELOPMENT DISTRICT, AUTHORIZING THE ESTABLISHMENT OF A DISTRICT CHECKING/OPERATING ACCOUNT, DESIGNATING DISTRICT OFFICIALS AND/OR AUTHORIZED STAFF TO REVIEW, APPROVE AND ISSUE PAYMENT OF EXPENDITURES, SELECTING THE SIGNATORIES THEREOF; AND PROVIDING AN EFFECTIVE DATE.

Mr. Silva provided an explanation for the document and outlined that due to the recent changes on the Board, check signers for the District’s operating account would be changing and it would be in order to consider said changes. A discussion ensued after which:

A motion was made by Ms. Ferreiro, seconded by Mr. Grant and unanimously passed to approve and adopt Resolution No. 2022-01, as presented, thereby authorizing electronic approvals for expenditures and selecting Todd Wodraska, Jason Pierman, Patricia LasCasas, Armando Silva, Nancy Nguyen and Melony Fogelstrom to serve as the signatories on the District’s checking/operating account. Two (2) signatures will be required on each check and checks will be released after electronic approvals have been provided by the Chairperson or the Vice Chairperson in the Chairperson’s absence.

ADD-ON: Discussion Regarding Maverick Security Rate Increase

This topic was tabled.

BOARD MEMBER & STAFF CLOSING COMMENTS

Mr. Silva stated that there would be a Special Meeting on February 9, 2022 at 12:00 P.M. at the Palm Breeze Clubhouse to discuss the scope of services for the potential porter services along with any other District business which may come up before the Board.

ADJOURNMENT

There being no further business to conduct, a motion was made by Ms. Fogelstrom, seconded by Mr. Johnson and passed unanimously to adjourn the Regular Board Meeting at 12:52 p.m.

Page 3 of 4

 	
Secretary/Assistant Secretary	Chairperson/Vice Chairperson

Page 4 of 4

Post Type	Hourly Rate	Weekly Hours	Monthly Cost	Yearly Cost	Sales Tax 7%	Total Cost

MAVERICK SECURITY SERVICES - Keys Cove 2

Security Officer 1	$15.45	168	$11,247.60	$134,971.20	$0.00	$134,971.20	
Includes:		
Account Manager	$0.00	$0.00	$0.00 	$0.00	
Cell-Phone				
Online Reporting System		$0.00	$0.00	$0.00	$0.00	
GPS Tracking Field Supervision		
$0.00	
$0.00	
$0.00	
$0.00	
Estimated Cost of Holidays		$108.15	$1,297.80	$0.00	$1,297.80	
						
Sub-Totals	168	$11,355.75	$136,269.00	$0.00	$136,269.00	

Number of

Monthly Cost

Total Monthly

Annual Cost of

Veh Sales Tax Total Cost of

Vehicle Type

Units

per Unit

Cost of Vehicles

Vehicles

of 7%

Vehicles

Golf Cart	0	$0.00	$0.00	$0.00	$0.00	$0.00 Includes:
Rain Enclosure	$0.00	$0.00	$0.00	$0.00 Maintence
Loaner Service	$0.00	$0.00	$0.00	$0.00

Client pays the actual cost of fuel + 5% fee or provides fueling options at client's expense. Estimated yearly cost of fuel:

Proposed Annual Security Budget	136,269.00	0.00	136,269.00	

Post Type	Hourly Rate	Weekly Hours	Monthly Cost	Yearly Cost	Sales Tax 7%	Total Cost

MAVERICK SECURITY SERVICES - Keys Cove 2

Security Officer 1	$16.15	168	$11,757.20	$141,086.40	$0.00	$141,086.40	
Includes:		
Account Manager	$0.00	$0.00	$0.00 	$0.00	
Cell-Phone				
Online Reporting System		$0.00	$0.00	$0.00	$0.00	
GPS Tracking Field Supervision		
$0.00	
$0.00	
$0.00	
$0.00	
Estimated Cost of Holidays		$113.05	$1,356.60	$0.00	$1,356.60	
						
Sub-Totals	168	$11,870.25	$142,443.00	$0.00	$142,443.00	

Number of

Monthly Cost

Total Monthly

Annual Cost of

Veh Sales Tax Total Cost of

Vehicle Type

Units

per Unit

Cost of Vehicles

Vehicles

of 7%

Vehicles

Golf Cart	0	$0.00	$0.00	$0.00	$0.00	$0.00 Includes:
Rain Enclosure	$0.00	$0.00	$0.00	$0.00 Maintence
Loaner Service	$0.00	$0.00	$0.00	$0.00

Client pays the actual cost of fuel + 5% fee or provides fueling options at client's expense. Estimated yearly cost of fuel:

Proposed Annual Security Budget	142,443.00	0.00	142,443.00	

KEYS COVE II CDD JANITORIAL SERVICES
PROPOSED SCOPE OF SERVICES

The Keys Cove II Community Development District (the “District”) has a need to engage an independent contractor to provide janitorial/porter services (“Janitorial Services”). The duties, obligations and responsibilities of the Contractor are to perform the Janitorial Services outlined in the Scope of Services below:

SCOPE OF SERVICES

Janitorial Services will be performed _5_ days a week between the hours of 7:00 A.M. and 5:00 P.M.

Janitorial Services will include the collection of casual trash on District owned roads, sidewalks, commons areas and lake banks.

Palm fronds will be collected and placed in a designated area assigned by the client for the disposal by the landscape maintenance contractor.

Golf Cart will be supplied

Empty Doggy Waste Stations within District owned right‐of‐ways.